Systems · Automations · Operations · Studio Growth
Who This Is For
You built something real. A studio people love, a community that keeps coming back. But somewhere between running classes, managing staff, and chasing leads, the backend became a second full-time job.
I work with boutique studio owners who are ready to stop duct-taping their operations together — and start building systems that actually scale.
You have a clear vision but no bandwidth to actually build it out.
Your tools and platforms don't talk to each other — everything lives in silos.
Leads are coming in, but conversion feels inconsistent and unpredictable.
You're manually handling things that should have been automated months ago.
Your team isn't executing consistently because the systems aren't there to support them.
Services
No retainer decks. No 40-page audits you'll never read. I come in, identify what's broken, build what's needed, and stay in your corner as you grow.
From your booking software to your CRM, I map and build your tech stack so it actually works together — with less friction for you and your team.
Lead follow-up, onboarding sequences, retention flows, staff communication — automated so nothing falls through the cracks and nothing requires your manual attention.
SOPs, team workflows, client experience frameworks — the operational backbone that lets your studio run smoothly whether or not you're in the room.
Sales strategy, membership conversion, retention programming — the growth levers that move the business forward, not just keep it afloat.
Not sure where to start? A focused audit identifies your biggest gaps and gives you a clear, prioritized roadmap — delivered in days, not weeks.
Monthly support for studios who want a strategic partner in their corner — someone who knows their business and stays ahead of what's coming next.
How It Works
We start with a focused conversation. I learn your studio, your goals, and where the friction lives — then identify exactly what needs to change.
I don't hand you a document and wish you luck. I build it — the systems, automations, and frameworks your studio actually needs, implemented and functional.
Once things are running, I stay available. Whether you need ongoing advisory or just a steady hand during your next growth phase, I'm here.
The Background
Automated lead follow-up system — Built a complete intake and follow-up sequence that moved trial clients through conversion without manual outreach, increasing trial-to-membership conversion.
Streamlined studio operations — Designed SOPs and integrations across scheduling, communication, and staff workflows, dramatically reducing administrative overhead.
Real-world experience, not theory — Every framework I offer has been tested inside a live studio with real members, real staff, and real stakes.
Why Me
I'm not a marketing consultant who read about fitness. I'm in it — dealing with the same booking software, the same retention challenges, the same seasonal swings you are.
Automations, integrations, software setup — I do it myself. You won't be handed a list of things to give your web developer. I build it.
Most consultants leave you with a strategy deck. I leave you with a working system. That's the only kind of help that actually moves the needle.
Free Resources
Three free tools covering the systems, sequences, and strategies that keep boutique studios converting and retaining — yours instantly, no strings attached.
Checklist · 3 Pages
A self-scoring checklist that reveals exactly where your studio is losing time, leads, and revenue across 5 key areas.
Get Free Access →Swipe File · 5 Pages
7 ready-to-use email and text templates for turning first-time visitors into paying members — without being pushy.
Get Free Access →Guide · 8 Pages
A complete framework for why members leave and exactly how to stop it — with metrics, quick wins, and retention sequences.
Get Free Access →Ready to go deeper?
The Studio Systems Toolkit — 9 done-for-you resources.
Scripts, sequences, SOPs, and frameworks for every stage of the member journey. One-time purchase, instant download.
Let's Talk
Start with a free 20-minute call. No pitch, no pressure — just an honest conversation about where your studio is and what it needs to get where you want it to go.
Or reach out directly at contact@leahvasiliadis.com